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Windows share files between user profiles or user accounts


Newer windows such as Windows 7, windows 8 and windows 10 has the feature to share files between user profiles or user accounts.

This feature is useful when the computer is shared between user accounts or the computer is shared and has multiple user accounts.

This would also be ideal, if you created a new user account and wants to transfer or copy the files from the old account to the new account.

Of course, there are a lot of ways on how to move or copy files. Like copying to external drive, uploading to cloud such as Google Drive, OneDrive, Dropbox or other applications.

Such options require a 3rd party application, but Windows provides a user profile that whatever files or folder that is placed on this account is accessible to all user accounts in the computer.

So, how to share file or folder in Windows to other user accounts without changing permissions?

%public%\desktop  - - - files or folders on here will be shared to all user account desktop

%public%\documents  - - - files or folders on here is accessible to all user account

%public%\downloads - - - files or folders on here is accessible to all user account

%public%\desktop  will need admin account to access or update files

%public%\documents, %public%\downloads --- no admin account is needed to create files/folders, files can be accessed by all accounts, but it is not shared on specific user documents or user download folder

So, if you are planning to create a new account and has a lot of files on it you can move those files or folders to public folders, and it will be available to the new user account profile.

The folder can be accessed by pressing windows key + r, it will open a run box and copy and paste the public path and click ok. Or open Windows explorer and on the address bar copy and paste the public path and press enter.

The public folder can easily be used in Group Policy via Active Directory, for example set a standard shortcut for all users that  is always on the Desktop. 


Till next time... Cheers! 

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