Skip to main content

Outlook VBA Calendar Summary

Outlook VBA Code snippet to list all the appointment or any items set on the calendar.

After searching all the items on the calendar a new email will open that lists all the items on the calendar
on the date range specified.

To change the date range just change this parameters:

StringToCheck = "[Start] >= '" & ("02/01/2014 12:00 AM") & _
     "' AND [End] <= '" & ("02/28/2014 11:59 PM") & "'"

Or can just insert a user form and set the calendar to  pop up, so it will be easier to set the date range.

The recipient will be the email address of the current user running this code snippet.

This will need to enable Developer tab on Outlook and choose to create a new macro to run this code snippet.

It's good to have a list of outlook calendar summary for all the appointments and you can send it to someone or have it printed.

Output of course output depends on what you have inputted to the calendar.

This code snippet below works with Outlook 2010,  if you happened to use this code in other version of Outlook your input is greatly appreciated. Please post a comment. :)

Below is a sample of how the output looks like:

Appointment No.1
Subject: Buy Ice Cream
Duration:60
Date and Time:2/1/2014 5:00: PM

Appointment No.2
Subject: Relax and Watch Movie
Duration:120
Date and Time:2/3/2014 6:00:00 PM

Appointment No.3
Subject: Go to the beach
Duration:180
Date and Time:2/5/2014 8:00:00 AM




Code Snippet::

Public Sub Get_Calendar_Item()

Dim Report() As String
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment

          ' Create the Outlook session.
          Set objOutlook = CreateObject("Outlook.Application")

          ' Create the message.
          Set objOutlookMsg = objOutlook.CreateItem(olMailItem)
          
 Set olApp = CreateObject("Outlook.Application")
 Set olNS = olApp.GetNamespace("MAPI")


    'Construct filter for the next 30-day date range
    'Change the date as desired
    StringToCheck = "[Start] >= '" & ("02/01/2014 12:00 AM") & _
     "' AND [End] <= '" & ("02/28/2014 11:59 PM") & "'"
    

Set olRecItems = olNS.GetDefaultFolder(olFolderCalendar)

Set olFilterRecITems = olRecItems.Items

olFilterRecITems.IncludeRecurrences = True
olFilterRecITems.Sort "[Start]"

Set xItems = olFilterRecITems.Restrict(StringToCheck) 
  
For Each oappt In xItems
                 
                 yy = yy + 1 
ReDim Preserve Report(xx)
Report(xx) = "Appointment No." & yy & _
                   vbcrlf & "Subject:" & oappt.Subject &  vbcrlf &  _
                   "Duration:" & oappt.Duration & vbcrlf & _
                   "Date and Time:" & oappt.Start
xx = xx + 1
Next

With objOutlookMsg
             .Subject = "Outlook Appointment Calendar Summary"
              Set MyAddress = Session.CurrentUser.AddressEntry
                .Recipients.Add (MyAddress.Address)
                .Recipients.ResolveAll
                
                For i = LBound(Report) To UBound(Report)                
                            
                  .Body = .Body & vbCrLf & Report(i) & vbCrLf

                Next i
          End With                      

                objOutlookMsg.Display
                objOutlookMsg.Save

          Set objOutlook = Nothing        
End Sub

Comments

Popular posts from this blog

Copy a single file using robocopy

Copy a single file using robocopy from a local folder to a shared folder on the network.
A simple rule of thumb before any disaster strike, don't interchange the source and the destination.

If source and destination is mistakenly reverse, files might get overwritten. To avoid any loss of data do a test with a dummy file to ensure things work perfectly.
Robocopy [source][destination]   [file to be copied]
robocopy c:\local_c_folder  \\PC_network\shared_folder   file_to_be_copied_xx.txt
The command will be completed successfully provided the network access right has no issues.

Robocopy works quite good on large files. A simple copy or xcopy command will also work but the speed might vary.

Robocopy is free it can be accessed from command line. No need to install the resource kit tool if the operating system is Windows 7 or newer version.

Copy files with selected file extension using PowerShell and Robocopy:

$extension = ('.pdf', '.jpg', '.txt')
gci d:\WorkFolde…

WMIC List printers

WMIC comes handy if you are a command line junkie.

To list printers via command line type:

wmic printer get name  = = = this will list all the printers installed on a workstation

To list the printer name and the port name of the printers, type this command:

wmic printer get name, portname

Type this command below to list the printer drivers:

wmic printer get name, drivername

To get the device id:

wmic printer get name, deviceid

You can deploy a batch file startup script to check which printer is installed on the computers and redirect the output to a shared folder.

PowerShell can also be used in conjunction with WMIC command:
http://quickbytesstuff.blogspot.sg/2015/11/powershell-list-printers-of-remote.html


To see more WMIC tips, click on WMIC label below.

Cheers!!!

Linux Android App cheat sheet:
https://play.google.com/store/apps/details?id=com.LinuxMobileKit